Room booking
Existing room bookings can be viewed in the room booking system, which is available in NESOS (for Teachers and Students) at the main page at the link Linki do systemu rezerwacji sal (links to the room booking system).
Room booking instructions
Annex to Decision No. 2/2022
of the Vice Rector for Teaching of September 30, 2022 r.
AMKP Room Booking Instructions
(applicable from winter semester 2022/2023)
1. The availability of AMKP rooms is visible to teachers, doctoral students and students through the Room Booking Calendar in the NESOS system.
2. Keys to the rooms are issued on the basis of an entry in the Room Booking Calendar.
3. The rooms are assigned to specific Departments – except for the following rooms: Concert Hall, Chamber Hall, Florianka Recital Hall and Senate Room.
4. A group of rooms assigned to a department has a Coordinator, who is the Head of the Department or a person appointed by him/her in consultation with the Vice-Rector for Teaching.
5. The list of room coordinators is available in the NESOS system and at: http://nesos.amuz.krakow.pl/koordynator/
6. The coordinator regulates the rules of access to the room, enters the bookings into the system, and reports people who are allowed to book the rooms independently. The coordinator settles any disputes regarding access to the coordinated rooms.
7. In matters related to room booking, the Coordinator is responsible to the Teaching Office, and the latter to the Vice-Rector for Teaching.
8. Teachers can get the room booked or cancelled by the Coordinator, or by themselves, provided they have been given such permissions.
9. Students can get the room booked or cancelled by themselves, or if they do not have the right to the selected room – by the Coordinator.
10. There are four categories of room availability for students.
a) exercise rooms – available to all students,
b) rooms assigned to the department (specialty) of a given student, in accordance with the decision of the coordinator,
c) rooms made available to a selected student, in accordance with the coordinator’s decision (in exceptional cases),
d) rooms not available to students.
11. A teacher may change the booking of another teacher or student only with their consent.
12. A student may change another student’s booking only with their consent.
13. If a teacher needs to use the room previously booked by a student, he/she should inform about it no later than 3 hours before the booking time.
14. If a previously booked room becomes available (cancelled classes, etc.), information about the booking should be removed as soon as possible by the person who had booked it, by the Coordinator, by the Teaching Office or persons issuing keys.
15. If the booked room is not collected within 15 minutes, the booking is cancelled and the room can be made available to other people.
16. If a student or a teacher wants to collect the keys to a room for which he/she is not authorized and it is not possible to contact the coordinator, the booking should be entered by the persons issuing the keys, but only to the rooms to which they are authorized. Only after making such an entry, the key can be issued.
17. Students may independently book (occupy) a room for two hours a day, with a maximum of one break. After this time, the room should be made available to another person who needs it – only if a following booking is entered or someone reports such a need.
18. Recurring room bookings may only be made by coordinators.
19. All-day bookings are treated as temporary and require exact hours, three weeks before the reservation date at the latest.
20. Bookings for didactic classes may be made only until the day of beginning of the examination session. During sessions, entrance exams and holidays, room bookings must be agreed with the Teaching Office.
21. Persons who do not comply with the provisions or do not use the booked rooms may have limited or revoked access and booking rights.
22. The list of coordinators and access to the rooms is not permanent. Room availability and booking permissions may change as needed.
23. All entries in the Room Booking Calendar are recorded.
24. Requests for granting/changing reservation authorizations are sent by the room coordinator to the following address: sale@amuz.krakow.pl
Vice-Rector for Teaching
prof. dr hab. Jan Jazownik