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Recruitment


The conditions, rules, opening and closing dates,
and procedure for admission
to the first year of full-time and part-time undergraduate (bachelor’s degree)
and graduate (master’s degree) programmes
at the Krzysztof Penderecki Academy of Music in Kraków
for the academic year 2021/2022

[SELECTED SECTIONS]

This document is an abridged version of the Appendix to the Senate Resolution No. 9/2021
of the Krzysztof Penderecki Academy of Music in Kraków
dated 25 March 2021
adapted for students interested in studying in English;
the full version of the document is available in Polish

Chapter I
GENERAL CONDITIONS AND DATES FOR ADMISSION

§ 1

1. The Krzysztof Penderecki Academy of Music in Kraków, within the established limits of places, admits candidates to the first year of undergraduate (bachelor’s degree) and graduate (master’s degree) programmes in the fields of study offered by the Academy.
2. The Academy also recruits candidates for programmes taught in the English language.
A decision to commence a programme in English is made by the Rector.
3. The entrance examinations are competitive in nature.
4. The candidates are admitted to the undergraduate programme on the basis of the results of the entrance exam conducted remotely and, for some fields of study/specialities, also in the on-line video-conferencing format. Additionally, it is required to present a secondary school graduation certificate or, in the case of a foreign candidate, a secondary school graduation certificate or an equivalent document translated into Polish by a sworn translator and certified as a true copy by the Polish embassy or consulate.
5. The candidates are admitted to the graduate programme on the basis of the results of the entrance exam conducted remotely and, for some fields of study/specialities, also in the on-line video-conferencing format, and the presentation of a diploma, or an equivalent document, certifying the completion of an undergraduate programme or a long-cycle master’s degree programme. A foreign candidate has to present a diploma translated into Polish by a sworn translator and certified as a true copy by the Polish embassy or consulate.
6. Before taking an exam, candidates pay a recruitment fee of PLN 150 to the Academy’s bank account number provided in the recruitment system. The examination fee is not refundable in the event of resignation from the entrance exams
7. Candidates taking the secondary school graduation examination in 2021 are required to give their consent (while filling in the graduation exam declaration at the secondary school) to the processing of their data in the National Register of Secondary School Graduation Examinations to enable the Academy to view their exam results in the aforementioned register.
8. The Academy uses an electronic system to register the applicants for undergraduate and graduate programmes in Polish or in English:
1) the electronic registration of applicants starts on 30 April 2021 and ends on 8 June 2021;
2) a link to the online registration system for applicants can be found on the following website: www.amuz.krakow.pl;
3) applicants use their own internet access;
4) in order to register, an applicant needs to fill in and validate the application form and agree to the processing of personal data.
5) together with the application form, the applicant submits declarations:
a) confirming that the data contained in the form are true to the facts,
b) on the personal performance of the required programme (repertoire) presented in the attached recording, on the personal authorship of the compositions or music theory works or presentations that constitute the basis for the examination (depending on the field of study/speciality),
c) on their consent for the examination to be conducted in the form of a video conference if the exam is designed to be conducted in such a manner,
6) online registration is considered valid after the applicant has entered all necessary data and validated, generated and sent the form,
7) an applicant’s personal account is used to complete and confirm registration and to provide information concerning the entrance examinations,
8) the Academy is not responsible for the applicant’s inability to register due to the Internet network failures or periodic server overloads. In such cases, the applicant will inform the secretary of the Academy Admissions Committee about the problem.
9. Recruitment for the undergraduate and graduate programmes for the following fields of study: composition and theory of music, conducting, artistic education in the field of music, church music, instrumental music and voice studies, begins on 17 June 2021 and ends on 31 October 2021.
10. The detailed dates of the entrance exams will be set by the relevant faculty admissions committees after the completion of the electronic registration of candidates and announced on the website: www.amuz.krakow.pl in the tab – Candidates.

§ 2

1. In order to be allowed to take the entrance examination, candidates must meet the requirements set out in § 1 and:
1) fill in the electronic application form by the deadline announced by the Academy, and
2) present the required documents referred to in § 13 by the deadlines announced by the Academy.
2. Applicants for admission to the graduate programme who have completed an undergraduate programme or long-cycle master’s degree programme in a related field of study may be admitted to the studies after the Faculty Admissions Committee has verified that the curricula of both programmes (fields of study) are similar to the extent enabling the completion of the graduate programme and after the candidate has successfully passed the examination.
3. A candidate who submits a secondary school graduation certificate or a diploma certifying the completion of an undergraduate programme issued abroad by an authorized higher education institution operating in the higher education system of a Member State of the European Union, a Member State of the Organization for Economic Cooperation and Development (OECD) or a Member State of the European Free Trade Association (EFTA) – a party to the Agreement on the European Economic Area – may apply for admission in accordance with the general rules on condition that he/she submits a scanned copy of the original and a translation into Polish of the aforementioned document before the examinations.
4. A candidate who submits a secondary school graduation certificate or a diploma certifying the completion of an undergraduate programme issued abroad by a school or university other than those mentioned in paragraph 3 may apply for admission under the general rules in accordance with the relevant international agreement defining the equivalence of education. A candidate from a country that has not signed an international agreement will submit a scanned copy of a document confirming the nostrification (validation).

§ 3

1. Applicants for the undergraduate programme do not need to have a certificate of graduation from a secondary music school. During the entrance examination, they should demonstrate skills and knowledge at a level corresponding to the skills and knowledge of a graduate of such a school.
2. Students of the Krzysztof Penderecki Academy of Music in Kraków applying for admission to another course (field of study) are required to pass all the examinations required of candidates for the first year of studies in that particular field.
3. Winners and finalists of school olympiads are not entitled to any special rights when applying for admission.
4. Candidates with disabilities or chronic illnesses are subject to the same admission procedure. Candidates may apply to have the form of examinations adapted to their needs resulting from their disability; however, it does not mean they will be exempt from examinations – it is only intended to ensure equal opportunities. The form of the exam is agreed on a case-by-case basis with the Chairperson of the appropriate Admissions Committee for a given field of study, through a detailed interview with the candidate and verification of the documents confirming disability submitted by the candidate at least three days before the commencement of the recruitment process.

§ 4

The recruitment procedure for the first year of the undergraduate (bachelor’s degree) and graduate (master’s degree) programmes is conducted based on the point system presented in Chapter IV.

§ 5

1. Candidates are admitted to each of the fields of study/specialities according to the order of places. That order is determined by the number of points achieved.
2. Candidates continue to be accepted until the limit of places is reached.
3. If two or more candidates obtain the same number of points, the order of admission is determined by:
1) in the case of the procedure of admission to an undergraduate programme – the achieved percentage result of the secondary school graduation examination in Polish (basic level) and if the candidates’ results are the same – the result of the secondary school graduation examination in maths (basic level)
2) in the case of the procedure of admission to a graduate programme – the overall grade point average achieved during the undergraduate programme.
3) In each of these cases, the obtained score that is taken into account is rounded to two decimal places.
4. The admission to the programme is effected by means of an entry onto the list of students. Candidates accepted for a programme are obliged to confirm their entry onto the list of the first-year students by the deadline set by the Academy. Failure to confirm the entry will mean resignation from the programme.

§ 6

In the event that part-time programmes are launched, candidates are admitted to the first year of the programmes:
1) on the basis of the results achieved in the entrance examination for a full-time programme,
2) on the basis of a separate examination in the case of additional recruitment announced by the Rector.

§ 7

[paragraphs 1-7 describe the rules of operation of the Faculty Admissions Committees (Polish abbreviation: WKR)]

8. Upon the completion of the entrance examinations, WKR draws up and announces a list of candidates who:
1) have passed the entrance examination (in the order determined by the number of points obtained),
2) have not passed the entrance examination (in alphabetical order).
10. After receiving data on the results of the secondary school graduation examinations, the Faculty Admissions Committees conduct the recruitment procedure and announce:
1) a list of candidates accepted for the first year of the programmes (in alphabetical order),
2) a list of candidates who have passed the entrance examination, but due to the insufficient number of points were not admitted to the first year of a programme within the limits of available places (in the order determined by the number of points obtained).
11. In the case of a resignation of a candidate, the candidate with the highest number of points from the list of those who passed the entrance examination for a given field of study/speciality and were not accepted due to the insufficient number of points within the limits of available places will be accepted in his/her place.

§ 8

Academic teachers employed at the Academy are entitled to conduct entrance examinations.

§ 9

1. A separate report is drawn up regarding the recruitment procedure for each candidate.
2. The individual report records the points obtained in each of the examinations. The report is signed by the chairperson of the examination board or examination team and the secretary of the examination board. Any deletions, changes or corrections made in the report should be confirmed by the additional signature of the chairperson of the examination board and the secretary of the examination board.
3. On the basis of the individual reports, the secretaries draw up a summary report for the field of study/speciality in question, which includes all the candidates. The report records the total points obtained by the candidates and the result (pass, fail) as well as the final result (admitted, not admitted). The report is signed by the Chairperson and the Secretary of the WKR.

§ 10

The results of the recruitment procedure are public and the personal data protection required by law is guaranteed.

§ 11

After the end of the recruitment procedure, a candidate may receive a certificate stating the number of points obtained in each examination and the total points obtained.

§12

[Paragraphs 1-4 describe the rules of operation of the Academy Admissions Committee (Polish abbreviation: UKR)]

5. Candidates have the right to appeal to the Rector within 14 days of receiving the decision on refusal of admission.
6. The appeal should be submitted through the committee that issued the decision.
7. WKRs are obliged to forward an appeal immediately after receiving it, together with the case file, to the secretary of the Academy Admissions Committee. After preparing a draft decision, UKR forwards the documents to the Rector.
8. The Rector examines the appeals of candidates within a month of the date of delivery of the decision of the WKR.
9. The decision on the appeals is made by the Rector. The decision of the Rector is final.

Chapter II
THE REQUIRED DOCUMENTS

§ 13

1. The following materials should be attached to the application form in electronic form:
1) a colour photograph meeting the same requirements as a photograph for an identity card¹ ,
2) a scanned copy of the student academic record (transcript) regarding the undergraduate programme or long-cycle master’s degree programme or other document confirming the course of study during such a programme – this refers to candidates applying for admission to the graduate programme, taking exams for a field of study other than the one they graduated from, excluding the graduates of the Krzysztof Penderecki Academy of Music in Kraków.
3) a scanned copy of the documents listed in § 2, paragraphs 3 and 4
2. Before taking the entrance examination, by the date specified by the WKR, the candidate should submit to the examination board the following materials in electronic form :
1) an artistic or music theory work or other presentation required in electronic form²,
2) proof of payment of the recruitment fee to the Academy’s account,
3. The files and documents referred to in paragraph 2 should be sent via the Module for Electronic Registration of Candidates (Polish abbreviation: MERK).
4. WKR reserves the right to verify the candidate’s identity before the exam.
5. After successfully passing the examination, in consultation with the WRK and by the deadline set by the Committee, a candidate applying for admission to the graduate programme who due to technical or fortuitous reasons was unable to attach the scanned copies of documents listed in § 13 paragraph 1(2), § 1 paragraph 5 and § 2 paragraphs 3 and 4 to the application form, will send them electronically via MERK. Failure to submit the documents by the required deadline will result in WRK’s decision not to accept the candidate for the programme due to the failure to present a certificate of completion of studies, a diploma of completion of an undergraduate programme, a long-cycle master’s degree programme or an equivalent document. Graduates of the Krzysztof Penderecki Academy of Music in Kraków are exempt from that obligation.
6. In order to confirm his/her entry onto the list of students, a candidate must submit the required declaration and provide the following documents in the form of scanned copies by the required deadline to the e-mail address of the appropriate Dean’s Office:
1) a scan of the original or of an excerpt of the secondary school graduation certificate or a notarised copy thereof – this refers to candidates applying for admission to an undergraduate programme,
2) a scan of the original diploma of completion of an undergraduate programme or long-cycle master’s degree programme or a notarised copy thereof, or a certificate of completion of studies – this refers to candidates applying for admission to a graduate programme,
7. No later than by the day preceding the date of beginning of the academic year, a person entered onto the list of students must present the following documents at the appropriate Dean’s Office, or otherwise that person will be removed from the list of students:
← the original documents referred to in paragraph 6(1) and (2) for the purpose of confirming that the scanned copies sent previously are true copies of the originals.
← proof of identity for inspection.
8. Candidates who are foreigners and candidates who have selected a programme in the English language submit the documents translated into Polish.
9. If the documents referred to in paragraph 6 have been obtained abroad, the candidate must present them in the original and a translation into Polish, together with a document certifying their nostrification (validation) (if required).
10. The declaration referred to in paragraph 6 is available to the candidates on the Academy’s website.

Chapter III
THE SCOPE OF THE ENTRANCE EXAMINATION

§ 14

1. Detailed entrance exam programme (repertoire) requirements are enclosed as Appendices 1 and 2 to the CONDITIONS AND PROCEDURE FOR ADMISSION TO THE FIRST YEAR OF THE UNDERGRADUATE (BACHELOR’S DEGREE) AND GRADUATE (MASTER’S DEGREE) PROGRAMMES at the Krzysztof Penderecki Academy of Music in Kraków for the academic year 2021/2022.

2. The examination is conducted remotely – the examination board evaluates the material previously sent by the candidate in the form of an electronic file with data (a recording, score, written work, presentation in standard format), and for some fields of study/specialities the board also conducts an online interview (videoconference).

[Please refer to the detailed programme (repertoire) requirements for entrance examinations contained in separate documents: “Detailed programme (repertoire) requirements – the undergraduate (bachelor’s degree) programme” and “Detailed programme (repertoire) requirements – the graduate (master’s degree) programme”]

Chapter IV
THE CONDITIONS AND RULES FOR THE RECRUITMENT PROCESS

§ 15

1. Depending on the field of study/speciality and on whether they are for an undergraduate or graduate programme, the entrance examinations consist of one or two stages.

2. Candidates who do not obtain the required number of points at the first stage are not admitted to the next stage of the entrance examination. The candidate is considered to have failed the examination.

3. In a situation where candidates have obtained the same number of points, the verification takes place according to the principles set out in §5 paragraph 3(1)-(3).

4. The list of candidates (in alphabetical order) admitted to the second stage, signed by the Chairperson and Secretary of the WKR, is announced by the Secretary.

5. The assessment of each of the examinations is made using a scoring system from 0 to 25 points.

points Grade
25 very good ++
24 very good +
23 very good
22 very good –
21 very good – –
20 good ++
19 good +
18 good
17 good –
16 good – –
15 satisfactory ++
14 satisfactory +
13 satisfactory
12 satisfactory –
11 satisfactory – –
0-10 Fail

§ 16

Rules for calculating the entrance examination result

1. In the field of church music in the process of recruitment for the undergraduate and graduate programmes, and in the fields of composition and theory of music, conducting, and artistic education in the field of music in the process of recruitment for the undergraduate programme, all the components are added up based on the following principle:
• the “x3” multiplier is applied to the number of points obtained in the core subject examination or the average number of points obtained in the group of core subject examinations,
• in the group of supplementary examinations, no multiplier is applied to the number of points obtained or the average number of points obtained in the group of supplementary examinations.

2. In the fields of conducting, composition and theory of music in the process of recruitment for the graduate programme for candidates who are only obliged to take the core subject examination, the examination result is the average of points obtained for the components of the core subject examination.
For all other candidates, the examination result is the average of the following components: the average of points obtained for each of the components of the core subject examination and the average of results of supplementary examinations.
3. [Artistic education in the field of music – this programme is available in the Polish language only]

4. In the field of instrumental music all the components are added up based on the following principle:
• the “x3” multiplier is applied to the number of points obtained in the instrumental exam.

5. In the field of voice studies all the components are added up based on the following principle:
• the “x3” multiplier is applied to the number of points obtained in the core subject examination or the average number of points obtained in the group of core subject examinations,

6. The minimum requirements regarding the points obtained are as follows:

conducting

the undergraduate (bachelor’s degree) programme
the core subject examination – a minimum of 18 points for each component**
supplementary examinations – a minimum average of 16 points 

the graduate (master’s degree) programme
the core subject examination – a minimum of 18 points for each component 
supplementary examinations – a minimum average of 16 points 

* including a minimum of 18 points obtained in the ear training exam and a minimum of 13 points obtained in the other examinations
** an average is taken from the sum of the points obtained

composition and theory of music

the undergraduate (bachelor’s degree) programme
the core subject examination – a minimum of 18 points for each component**
supplementary examinations – a minimum average of 16 points 

the graduate (master’s degree) programme
the core subject examination – a minimum of 18 points for each component**
supplementary examinations – a minimum average of 16 points 

* including a minimum of 14 points in each examination
** an average is taken from the sum of the points obtained

artistic education in the field of music [N/A – the programme is available in the Polish language only]

church music

the undergraduate (bachelor’s degree) programme
the core subject examinations – a minimum of 16 points in the examination
supplementary examinations – a minimum of 14 points in the examination

the graduate (master’s degree) programme
the core subject examinations – a minimum of 18 points in the examination
supplementary examinations – a minimum of 16 points in the examination

instrumental music

the undergraduate and graduate programmes
the instrumental examination (playing an instrument) – a minimum of 18 points

voice studies

the undergraduate and graduate programmes
the core subject examinations – a minimum of 18 points in each examination

§ 17

Additional and supplementary recruitment

1. At the request of the appropriate Dean, the Rector may announce additional recruitment process for certain fields of study/specialities in the event that the limit of the available places in an undergraduate or graduate programme has not been reached.
2. Dates of examinations in the additional recruitment process are announced by the appropriate Faculty Admissions Committee (WKR) on the Academy’s website no later than by 1 September.
3. With respect to matters that are not regulated in this Article 17 decisions are made by the appropriate Faculty Admissions Committees at their discretion.

§ 18

Part-time programmes

1. Applicants interested in part-time degree programmes are obliged to submit a declaration in writing at the appropriate Dean’s Offices by the deadlines announced by the Academy.
2. A decision to commence a part-time programme is made by the Rector.
3. The admission committees relevant for specific fields of study make decisions on admissions to the first year of part-time programmes and announce the list of those admitted on the basis of the results achieved in the full-time programme entrance examination or on the basis of the results of the additional recruitment process (the procedure is the same as in §2).


¹NOTE: the photo imported into the recruitment system will be used in the student ID card. The attached file must meet the following requirements:

dimensions 35×45 mm, 300 dpi. The photo should be taken against a uniform bright background, be sharp, reproduce the natural colour of the skin, cover the image from the top of the head to the upper part of the shoulders, so that the face takes up 70-80% of the photograph, show the eyes clearly, especially the pupils, and present the person in frontal position, without any headwear or dark glasses, looking straight ahead with eyes open, not obscured by hair, with a natural facial expression and closed mouth;

²In order to be allowed to take the entrance examination, a candidate must submit all the elements referred to
in § 13 paragraphs 1 and 2.